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DC 6603 · 38 CFR 4.97

Respiratory Conditions (Asthma / COPD / Bronchitis) C&P Exam Prep

To evaluate the nature, severity, and functional impact of your respiratory condition for VA disability rating purposes under 38 CFR 4.97. The examiner will document your diagnosis, symptoms, treatment history, and pulmonary function test results to determine an accurate disability rating.

Format:
Interview + Physical
Typical duration:
20-45 minutes
DBQ form:
Respiratory_Conditions_Other_than_Tuberculosis_and_Sleep_Apnea (Respiratory_Conditions_Other_than_Tuberculosis_and_Sleep_Apnea)
Examiner:
Pulmonologist or Physician

What the examiner evaluates

  • Confirmed diagnosis (asthma, COPD, chronic bronchitis, or combination)
  • Pulmonary function test results including FEV-1, FVC, FEV-1/FVC ratio, and DLCO
  • Frequency and severity of exacerbations or attacks
  • Medications required to control symptoms (inhaled bronchodilators, inhaled anti-inflammatories, systemic corticosteroids, immunosuppressives)
  • Need for outpatient oxygen therapy
  • Episodes of acute respiratory failure
  • Cor pulmonale, right ventricular hypertrophy, or pulmonary hypertension
  • Hospitalizations related to respiratory condition
  • Productive cough frequency and character (purulent sputum, blood-tinged sputum)
  • Dyspnea on exertion and at rest
  • Functional limitations in daily activities, work, and physical activity
  • Comorbid cardiopulmonary complications
  • Physical exam findings including scattered rales, diaphragm excursion limitations, wheezing
  • Imaging results (chest x-ray, CT scan, high-resolution CT)
  • Service connection nexus between military service and respiratory condition

The exam typically occurs at a VA medical center, CBOC, or contracted QTC/LHI facility. Pulmonary function testing (spirometry) may be conducted the same day or scheduled separately. Bring all respiratory medications to the exam. If pulmonary function tests are already on file from within the past 12 months, the examiner may rely on those results. Check-in early as spirometry may require additional preparation time. You have the right to record the examination in most states - notify the examiner at the start.

Measurements and tests

FEV-1 (Forced Expiratory Volume in 1 Second)

What it measures: The volume of air you can forcibly exhale in one second. Expressed as a percentage of predicted normal value based on your age, sex, height, and race. This is the single most important metric for rating respiratory disabilities under DC 6600, 6602, and 6604.

What to expect: You will be asked to breathe in as deeply as possible and then blow out as hard and fast as you can into a mouthpiece connected to a spirometer. The technician will typically require at least 3 acceptable efforts. The test may be repeated after administering a bronchodilator (post-bronchodilator testing). Wear loose clothing and avoid smoking, heavy meals, or strenuous exercise before the test.

Critical thresholds

  • FEV-1 less than 40% predicted 100% rating (DC 6600/6604) or 100% rating (DC 6602 asthma)
  • FEV-1 40-55% predicted 60% rating (DC 6600/6604) or 60% rating (DC 6602 asthma)
  • FEV-1 56-70% predicted 30% rating (DC 6600/6604) or 30% rating (DC 6602 asthma)
  • FEV-1 71-80% predicted 10% rating (DC 6600/6604) or 10% rating (DC 6602 asthma)
  • FEV-1 greater than 80% predicted 0% rating - no pulmonary function impairment at this level

Tips

  • Perform the test on a representative day, not your best day - inform the technician if you are currently having a flare-up
  • Do not use your short-acting rescue inhaler (e.g., albuterol) for 4-6 hours before testing unless medically necessary
  • Avoid long-acting bronchodilators (e.g., salmeterol) for 12-24 hours before testing if safe to do so - ask your treating physician first
  • Wear loose clothing that does not restrict chest expansion
  • Avoid smoking for at least 4 hours before the test
  • Avoid caffeine, heavy meals, and vigorous exercise before the test
  • If you feel the test was not performed on a typical symptom day, tell the examiner
  • Both pre- and post-bronchodilator results will be recorded - the VA uses pre-bronchodilator results for rating purposes under most circumstances

Pain considerations: If the forced exhalation maneuver causes chest tightness, wheezing, coughing, or shortness of breath, communicate this to the technician immediately. Document any post-test symptom worsening as it may support your functional impairment claims.

FEV-1/FVC Ratio (Tiffeneau-Pinelli Index)

What it measures: The ratio of FEV-1 to Forced Vital Capacity (FVC), expressed as a percentage. This ratio distinguishes obstructive patterns (low ratio - typical of asthma, COPD, chronic bronchitis) from restrictive patterns (preserved ratio with low FVC). A low FEV-1/FVC ratio confirms obstructive airflow limitation.

What to expect: Measured simultaneously with FEV-1 during the same spirometry maneuver. No separate test is required. The FVC measures the total volume of air exhaled after maximum inhalation.

Critical thresholds

  • FEV-1/FVC less than 40% 100% rating (DC 6600/6602/6604)
  • FEV-1/FVC 40-55% 60% rating (DC 6600/6602/6604)
  • FEV-1/FVC 56-70% 30% rating (DC 6600/6602/6604)
  • FEV-1/FVC 71-80% 10% rating (DC 6600/6602/6604)

Tips

  • The FEV-1/FVC ratio is an independent rating pathway - even if your FEV-1 alone does not meet a threshold, a low ratio can independently support a higher rating
  • Ensure maximum effort is given on both the inhalation and exhalation phases
  • Report any technique difficulties to the examiner - a suboptimal test can underestimate impairment

Pain considerations: The prolonged forced exhalation required to measure FVC can trigger bronchospasm in asthma patients. If you experience wheezing or chest tightness during the maneuver, this is clinically significant and should be noted in the exam record.

DLCO (SB) - Diffusion Capacity of the Lung for Carbon Monoxide, Single Breath Method

What it measures: Measures how efficiently your lungs transfer gas from inhaled air into the bloodstream. Particularly relevant for COPD and chronic bronchitis ratings (DC 6600 and 6604). A reduced DLCO indicates impaired gas exchange due to emphysema, interstitial lung disease, or vascular damage.

What to expect: You will inhale a small, harmless amount of carbon monoxide mixed with helium, hold your breath for approximately 10 seconds, then exhale completely. The exhaled gas is analyzed. The test requires you to be able to hold your breath, which may be difficult if severely impaired.

Critical thresholds

  • DLCO (SB) less than 40% predicted 100% rating (DC 6600/6604)
  • DLCO (SB) 40-55% predicted 60% rating (DC 6600/6604)
  • DLCO (SB) 56-70% predicted 30% rating (DC 6600/6604)
  • DLCO (SB) 71-80% predicted 10% rating (DC 6600/6604)

Tips

  • DLCO is not used for asthma rating under DC 6602 - it applies to chronic bronchitis (6600) and COPD (6604)
  • Avoid smoking for at least 4 hours before the test as carbon monoxide from smoke competes with the test gas
  • Do not exercise strenuously before the test
  • If your DLCO result is close to a threshold, ensure your treating physician's records support the functional impairment you experience

Pain considerations: This test requires a 10-second breath hold which may be difficult or uncomfortable. If you cannot complete the maneuver due to respiratory distress, inform the examiner - the inability to perform the test is itself a clinical finding supporting significant impairment.

Exercise Capacity Testing (Maximum Oxygen Consumption - VO2 max)

What it measures: Maximum oxygen consumption during exercise (ml/kg/min) with cardiorespiratory limitation. Used as an alternative rating pathway for COPD and chronic bronchitis (DC 6600 and 6604). Values below 15 ml/kg/min support a 100% rating; 15-20 ml/kg/min supports 60%.

What to expect: This test is less commonly ordered but may be requested if spirometry results do not reflect the full extent of functional limitation. It involves exercising on a treadmill or stationary bicycle while breathing into a mask that measures oxygen consumption. The test is stopped when you reach maximum effort or a safety endpoint.

Critical thresholds

  • Less than 15 ml/kg/min oxygen consumption with cardiorespiratory limit 100% rating (DC 6600/6604)
  • 15-20 ml/kg/min oxygen consumption with cardiorespiratory limit 60% rating (DC 6600/6604)

Tips

  • If you believe your functional capacity is worse than spirometry reflects (e.g., you desaturate on exertion), request that your treating physician document exercise limitation in your records
  • Inform the examiner of your typical exercise tolerance - how far can you walk before stopping? Can you climb one flight of stairs without stopping?
  • If this test is not ordered, document functional limitation through symptom description and treating physician records

Pain considerations: This is a maximal effort test that may cause significant dyspnea. Safety monitoring is standard. Report chest pain, severe shortness of breath, or lightheadedness immediately.

Rating criteria by percentage

100%

For Chronic Bronchitis (DC 6600) and COPD (DC 6604): FEV-1 less than 40% predicted, OR FEV-1/FVC less than 40%, OR DLCO (SB) less than 40% predicted, OR maximum exercise capacity less than 15 ml/kg/min with cardiac or respiratory limitation, OR cor pulmonale (right heart failure), OR right ventricular hypertrophy, OR pulmonary hypertension shown by echocardiogram or cardiac catheterization, OR episode(s) of acute respiratory failure, OR requires outpatient oxygen therapy. For Asthma (DC 6602): FEV-1 less than 40% predicted, OR FEV-1/FVC less than 40%, OR more than one attack per week with episodes of respiratory failure, OR requires daily use of systemic (oral or parenteral) high-dose corticosteroids or immunosuppressive medications.

Key symptoms

  • Constant or near-constant dyspnea at rest or minimal exertion
  • Requires home oxygen therapy
  • Episodes of acute respiratory failure requiring emergency or hospital care
  • Daily systemic corticosteroids or immunosuppressives (asthma)
  • More than one asthma attack per week with respiratory failure episodes
  • Cor pulmonale or right ventricular hypertrophy
  • Pulmonary hypertension confirmed by echo or catheterization
  • Inability to perform activities of daily living due to breathlessness
  • Frequent hospitalizations for respiratory crises

From 38 CFR: 38 CFR 4.97, DC 6600: 'cor pulmonale (right heart failure), or; right ventricular hypertrophy, or; pulmonary hypertension (shown by Echo or cardiac catheterization), or; episode(s) of acute respiratory failure, or; requires outpatient oxygen therapy.' DC 6602: 'more than one attack per week with episodes of respiratory failure, or; requires daily use of systemic (oral or parenteral) high dose corticosteroids or immuno-suppressive medications.'

60%

For Chronic Bronchitis (DC 6600) and COPD (DC 6604): FEV-1 of 40-55% predicted, OR FEV-1/FVC of 40-55%, OR DLCO (SB) of 40-55% predicted, OR maximum oxygen consumption of 15-20 ml/kg/min with cardiorespiratory limitation. For Asthma (DC 6602): FEV-1 of 40-55% predicted, OR FEV-1/FVC of 40-55%, OR at least monthly visits to a physician for required care of exacerbations, OR intermittent (at least three per year) courses of systemic (oral or parenteral) corticosteroids.

Key symptoms

  • Significant dyspnea on moderate exertion (e.g., climbing one flight of stairs, walking on level ground)
  • Monthly physician visits specifically for exacerbation management (asthma)
  • At least 3 systemic steroid bursts per year (asthma)
  • Moderate-to-severe limitation of physical activity
  • Frequent productive cough
  • Recurrent respiratory infections requiring antibiotics
  • Significant fatigue and exercise intolerance
  • Wheezing interfering with daily activities

From 38 CFR: 38 CFR 4.97, DC 6602: 'at least monthly visits to a physician for required care of exacerbations, or; intermittent (at least three per year) courses of systemic (oral or parenteral) corticosteroids.' DC 6600/6604: 'FEV-1 of 40- to 55-percent predicted, or; FEV-1/FVC of 40 to 55 percent, or; DLCO (SB) of 40- to 55-percent predicted.'

30%

For Chronic Bronchitis (DC 6600) and COPD (DC 6604): FEV-1 of 56-70% predicted, OR FEV-1/FVC of 56-70%, OR DLCO (SB) of 56-70% predicted, OR maximum oxygen consumption of 20-25 ml/kg/min with cardiorespiratory limitation. For Asthma (DC 6602): FEV-1 of 56-70% predicted, OR FEV-1/FVC of 56-70%, OR daily inhalational or oral bronchodilator therapy, OR inhalational anti-inflammatory medication.

Key symptoms

  • Daily use of inhaled bronchodilators (e.g., albuterol, levalbuterol, ipratropium, formoterol)
  • Daily use of inhaled corticosteroids or other inhaled anti-inflammatory agents
  • Dyspnea with significant exertion (e.g., walking uphill, prolonged walking)
  • Moderate limitation of physical activity
  • Chronic cough
  • Recurrent wheezing
  • Exercise intolerance limiting occupational or social activities

From 38 CFR: 38 CFR 4.97, DC 6602: 'daily inhalational or oral bronchodilator therapy, or; inhalational anti-inflammatory medication.' DC 6600/6604: 'FEV-1 of 56- to 70-percent predicted, or; FEV-1/FVC of 56 to 70 percent, or; DLCO (SB) of 56- to 70-percent predicted.'

10%

For Chronic Bronchitis (DC 6600) and COPD (DC 6604): FEV-1 of 71-80% predicted, OR FEV-1/FVC of 71-80%, OR DLCO (SB) of 71-80% predicted, OR maximum oxygen consumption of 25-35 ml/kg/min with cardiorespiratory limitation. For Asthma (DC 6602): FEV-1 of 71-80% predicted, OR FEV-1/FVC of 71-80%, OR intermittent inhalational or oral bronchodilator therapy.

Key symptoms

  • Intermittent use of rescue inhaler (not daily)
  • Mild dyspnea with strenuous exertion only
  • Occasional wheezing
  • Mild limitation of vigorous physical activities
  • Episodic cough
  • Symptoms generally well-controlled between exacerbations

From 38 CFR: 38 CFR 4.97, DC 6602: 'FEV-1 of 71- to 80-percent predicted, or; FEV-1/FVC of 71 to 80 percent, or; intermittent inhalational or oral bronchodilator therapy.' DC 6600/6604: 'FEV-1 of 71- to 80-percent predicted, or; FEV-1/FVC of 71 to 80 percent.'

0%

FEV-1 greater than 80% predicted AND FEV-1/FVC greater than 80%, AND no medications required OR pre-bronchodilator results normal. Condition may still be service-connected at 0% (non-compensable) with no current compensable functional impairment.

Key symptoms

  • Diagnosis established but no current measurable pulmonary function impairment
  • Symptoms absent or minimal
  • No medications currently required
  • Pre-bronchodilator spirometry within normal limits

From 38 CFR: 38 CFR 4.97 - When pre-bronchodilator spirometry results are normal and no qualifying treatment criteria are met, a 0% non-compensable rating may be assigned. Service connection can still be granted at 0%.

Describing your symptoms accurately

Dyspnea (Shortness of Breath)

How to describe it: Describe the level of exertion that triggers shortness of breath using specific activities as benchmarks. Specify whether you experience dyspnea at rest, walking on level ground, climbing stairs, carrying groceries, dressing, or speaking in full sentences. Quantify your walking distance before stopping (e.g., 'I must stop after 50 feet on flat ground'). Describe nighttime breathlessness and how often you wake up due to difficulty breathing.

Example: On my worst days, I wake up at 2 AM unable to catch my breath and have to sit upright for 30 minutes before I can breathe comfortably. I cannot walk from my bedroom to the bathroom without stopping to rest. Getting dressed requires taking breaks, and speaking more than a few words at a time leaves me winded. These episodes happen approximately 3-4 times per month.

Examiner listens for: Specific functional thresholds (not just 'I get short of breath'), association with exertion levels, nocturnal symptoms, orthopnea, frequency of severe episodes, and impact on activities of daily living and occupational function.

Avoid: Avoid saying 'I get a little short of breath sometimes' without quantifying the exertion level. Do not say 'I manage okay' if you have made lifestyle modifications to avoid triggering breathlessness - those modifications ARE functional limitation.

Exacerbations / Attacks

How to describe it: For asthma: count and describe each acute attack in the past 12 months including triggers, duration, treatment required (rescue inhaler, oral steroids, ER visit, hospitalization), and recovery time. For COPD/bronchitis: describe acute exacerbations including increased cough, sputum changes, increased dyspnea, and any antibiotic or steroid courses required. Be specific about dates and treatments.

Example: In the past 12 months I have had 4 asthma attacks severe enough to require oral prednisone bursts, including one that lasted 10 days. During the worst attack, I went to the emergency room because my rescue inhaler provided no relief after 3 doses in 20 minutes. I was observed for 6 hours and sent home on a prednisone taper. The attacks are triggered by cold air, smoke, and physical exertion and typically last 3-5 days even with treatment.

Examiner listens for: Number of exacerbations per year, treatment intensity (rescue inhaler vs. oral steroids vs. ER vs. hospitalization), time to recovery, triggers, and whether frequency is increasing or stable. For asthma rating, 3 or more systemic steroid courses per year supports 60%; monthly physician visits for exacerbation care supports 60%.

Avoid: Do not minimize attacks by saying 'I just used my inhaler.' If you used oral steroids, went to urgent care, or modified your activity to prevent attacks, those are significant clinical events that must be documented.

Medications and Treatment Burden

How to describe it: List ALL respiratory medications by name, dose, and frequency. Distinguish between daily controller medications and rescue medications. If you take oral or injectable corticosteroids (e.g., prednisone), note the dose, frequency, and whether they are used intermittently (burst therapy) or continuously. Mention immunosuppressives, oxygen therapy, nebulizer treatments, and any biologics (e.g., dupilumab, mepolizumab). Note side effects from corticosteroid use.

Example: I currently take fluticasone/salmeterol (Advair) twice daily, montelukast daily, and albuterol via rescue inhaler which I use at least twice daily - sometimes more. In the past year I completed 4 prednisone bursts of 40mg tapered over 10 days each. I also use a home nebulizer with ipratropium/albuterol solution on bad days, which happens about 3 times per week. The chronic steroid use has caused significant weight gain and blood sugar problems.

Examiner listens for: Whether bronchodilator use is daily (30% threshold for asthma), whether inhaled anti-inflammatory medications are used daily (30% threshold for asthma), whether systemic corticosteroids are used intermittently 3+ times per year (60% threshold for asthma) or daily (100% threshold for asthma), and whether immunosuppressives are required daily (100% threshold for asthma).

Avoid: Do not say 'I only use my inhaler when needed' if you use it daily - daily use of a rescue bronchodilator is a clinical threshold. Do not fail to mention oral steroid courses; many veterans forget to count these as they become routine.

Cough

How to describe it: Describe cough frequency (intermittent vs. daily vs. near-constant), whether it is productive (brings up sputum) or dry, the character of sputum (clear, yellow, green, blood-tinged), the volume of sputum produced, and whether coughing disrupts sleep, work, or social activities. For chronic bronchitis, cough productive for at least 3 months in 2 consecutive years is a diagnostic criterion.

Example: I cough every morning for at least 20-30 minutes producing thick yellow-green mucus. Throughout the day I have coughing spells that last several minutes and sometimes cause me to vomit. The cough wakes me up at night approximately 4 times per week. On bad days the sputum is blood-tinged. I have required antibiotics at least 3 times in the past year for infections related to my chronic bronchitis.

Examiner listens for: Productive vs. dry cough, purulent sputum, blood-tinged sputum, frequency of antibiotic courses required for respiratory infections, and whether the cough pattern meets diagnostic criteria for chronic bronchitis.

Avoid: Do not describe your cough as 'normal for me' without quantifying frequency and severity. Veterans with years-long chronic cough often minimize it because they have adapted to it - but daily productive cough is a significant clinical finding.

Functional Impact on Work and Daily Life

How to describe it: Describe specific occupational limitations: Can you perform your military occupational specialty or current job without breathing accommodations? Have you missed work, reduced hours, changed job duties, or been unable to work due to respiratory symptoms? Describe specific daily activities you cannot perform or that require rest breaks: walking, climbing stairs, carrying loads, housework, exercise, social activities.

Example: I had to leave my construction job because I cannot wear a respirator without severe shortness of breath and my employer would not accommodate me. I now work a sedentary desk job but still miss approximately 4 days per month during exacerbation periods. At home I cannot mow the lawn, vacuum, or do laundry without stopping to rest and use my inhaler. I no longer participate in sports or outdoor activities I used to enjoy. Cold air outside causes immediate bronchospasm so I avoid going out in winter.

Examiner listens for: The DBQ specifically asks about functional impact on each condition. The examiner needs concrete examples of how your respiratory condition limits occupational and daily life activities to properly document functional impairment.

Avoid: Avoid saying 'I get by' or 'I manage.' If you have modified your life around your respiratory condition - avoided activities, changed jobs, relied on others for physical tasks - state these modifications explicitly as they represent true functional impairment.

Hospitalizations and Emergency Care

How to describe it: List all emergency room visits, urgent care visits, and hospitalizations for respiratory conditions in the past 2-5 years. Include dates, facilities, diagnoses, treatments (IV steroids, bronchodilators, oxygen, intubation/BiPAP), length of stay, and discharge conditions. Note any episodes of acute respiratory failure.

Example: I have been admitted to the VA hospital twice in the past 18 months for acute COPD exacerbations. My first admission in March 2023 lasted 4 days and required IV steroids and 24-hour oxygen therapy. My second admission in October 2023 lasted 6 days and required non-invasive positive pressure ventilation (BiPAP) for 2 nights due to acute respiratory failure. I have also visited the emergency room on 3 other occasions that did not result in admission but required nebulizer treatments and IV steroids.

Examiner listens for: Episodes of acute respiratory failure (100% threshold for DC 6600/6604), hospitalization history, intubation or mechanical ventilation, and the trajectory of the condition (worsening, stable, improving).

Avoid: Veterans sometimes do not connect urgent care visits for 'breathing problems' with their service-connected respiratory condition. Every acute care encounter for respiratory symptoms is relevant. Bring a list of all encounters.

Common mistakes to avoid

Testing on your best day after optimal pre-treatment

Why: Pulmonary function tests performed shortly after using bronchodilators or on a day when symptoms are unusually mild will produce results that do not reflect your typical functional state. The VA uses pre-bronchodilator results for rating, but recent rescue inhaler use can artificially improve even pre-test baseline readings.

Do this instead: Do not use your short-acting rescue inhaler within 4-6 hours of the test unless medically necessary. If you had a flare-up in the days before the exam, inform the examiner. If the test is performed on a day you feel significantly better than usual, say so on the record.

Impact: Can result in a rating 1-2 levels lower than warranted (e.g., 10% instead of 30%)

Failing to document all systemic corticosteroid courses

Why: Under DC 6602 (asthma), 3 or more oral/injectable steroid courses per year supports a 60% rating, and daily systemic steroids support 100%. Veterans often fail to count steroid courses because they become routine. The examiner cannot document what they do not know about.

Do this instead: Before the exam, review your pharmacy records, VA health records, and any private provider records. Count and list every prednisone, methylprednisolone, or other systemic steroid course in the past 12 months. Bring this list to the exam.

Impact: Could mean the difference between 30% and 60%, or 60% and 100% for asthma

Saying 'I use my inhaler as needed' without clarifying actual frequency

Why: Under DC 6602, daily inhalational bronchodilator therapy is a threshold for 30% rating. If you use your rescue inhaler every day - even if you think of it as 'as needed' - that is daily bronchodilator therapy. The examiner may record it as intermittent if you say 'as needed' without specifying daily use.

Do this instead: Track your actual inhaler usage for 1-2 weeks before the exam. Know your average daily use. If you use your rescue inhaler at least once per day on most days, state clearly: 'I use my rescue inhaler every day, typically once in the morning and once in the evening.' Also bring your daily controller inhalers - these are the ones that most clearly meet the daily inhalational medication threshold.

Impact: Could mean the difference between 10% and 30% for asthma

Not mentioning functional limitations because symptoms feel 'normal'

Why: Veterans who have lived with chronic respiratory disease for years adapt to their limitations and may no longer consciously register them as abnormal. The examiner is evaluating your current functional state, not how you compare to your pre-illness self.

Do this instead: Before the exam, think carefully about activities you used to do that you no longer do, activities you do more slowly or with rest breaks, and accommodations you have made (moving to a one-story home, avoiding cold weather, using electric carts at stores, having others do physical chores). Write these down and bring them.

Impact: Affects functional impairment documentation at all rating levels

Failing to bring all current medications to the exam

Why: The type and intensity of medications required is a direct rating factor for asthma under DC 6602 (inhaled bronchodilator/anti-inflammatory = 30%; intermittent systemic steroids 3x/year = 60%; daily systemic steroids = 100%). If the examiner does not have a complete medication list, these thresholds may not be captured.

Do this instead: Bring a complete, current medication list with drug names, doses, and frequencies. Include both VA-prescribed and non-VA medications. Ask your VA pharmacist for a printed medication profile before the exam.

Impact: Directly impacts rating under DC 6602 at 30%, 60%, and 100% levels

Not reporting hospitalizations and ER visits from outside the VA

Why: Episodes of acute respiratory failure resulting in hospitalization are a 100% threshold criterion for DC 6600 and DC 6604. The examiner reviews VA records but may not have access to private hospital records, urgent care records, or non-VA ER visits.

Do this instead: Obtain and bring records of all non-VA hospitalizations, ER visits, and urgent care encounters related to your respiratory condition. Submit these records to your VSO or directly to the VA evidence of record before or at the time of the exam.

Impact: Can be the difference between 60% and 100% for COPD and chronic bronchitis

Describing only current symptoms without describing the worst-day pattern

Why: Per M21-1 guidance, the VA rates based on the full spectrum of your condition, including worst-day functioning, not just your average or best-day state. Examiners who only capture stable-day symptoms will underestimate the true severity of a fluctuating condition.

Do this instead: Explicitly tell the examiner about your worst days, how often they occur, and what they look like in detail. Use language like: 'On my worst days, which happen about X times per month, I experience...' Contrast this clearly with your average and best days.

Impact: Affects all rating levels - particularly important for 60% and 100% thresholds

Not reporting comorbid conditions like cor pulmonale or pulmonary hypertension

Why: Cor pulmonale, right ventricular hypertrophy, and pulmonary hypertension are independent 100% rating criteria under DC 6600 and DC 6604 regardless of spirometry results. Veterans who have had echocardiograms or cardiac catheterizations showing these findings may not connect them to their respiratory disability claim.

Do this instead: Review your cardiac workup records. If any echocardiogram has shown elevated pulmonary artery pressure, right ventricular enlargement, or right heart strain, bring those records. Ask your cardiologist or pulmonologist to document the relationship between your cardiac findings and your respiratory condition.

Impact: Could support 100% rating independent of spirometry results

Prep checklist

  • critical

    Obtain and organize all pulmonary function test results

    Gather all spirometry (FEV-1, FVC, FEV-1/FVC), DLCO, and exercise testing results from the past 2 years from both VA and private providers. Highlight your worst results as these may best represent your condition. If no recent PFTs are on file, the examiner will likely order them at or before the exam.

    before exam

  • critical

    Count and document all systemic corticosteroid courses in the past 12 months

    Review pharmacy records and medical notes for every prednisone, methylprednisolone, dexamethasone, or other systemic steroid course prescribed for your respiratory condition. Record: date, drug name, dose, duration, and the condition treated. Three or more courses in 12 months is a 60% threshold for asthma (DC 6602).

    before exam

  • critical

    Compile complete current medication list

    List all respiratory medications with names, doses, and frequencies: rescue inhalers (SABA), long-acting bronchodilators (LABA), inhaled corticosteroids (ICS), combination inhalers, anticholinergics, leukotriene modifiers, biologics, oral bronchodilators, oral/injectable steroids, nebulizer solutions. Distinguish daily controller medications from as-needed medications. Daily use of inhalers/anti-inflammatories supports 30% for asthma; daily systemic steroids supports 100%.

    before exam

  • critical

    Document all ER visits and hospitalizations related to respiratory condition

    List every ER visit, urgent care visit, observation stay, and inpatient hospitalization for respiratory conditions in the past 2-5 years. Include dates, facilities, diagnoses, and treatments. Obtain outside records for non-VA encounters. Acute respiratory failure episodes resulting in hospitalization support 100% rating under DC 6600/6604.

    before exam

  • critical

    Track daily rescue inhaler use for 1-2 weeks

    Keep a log of how many times per day you use your short-acting bronchodilator (rescue inhaler). Daily use is a rating threshold for asthma (30%). This gives you an accurate, quantified answer when asked about bronchodilator frequency at the exam.

    before exam

  • critical

    Review cardiac and imaging records for pulmonary hypertension, cor pulmonale, or right ventricular findings

    Request copies of all echocardiograms, cardiac catheterization reports, chest X-rays, and CT scans. Cor pulmonale, right ventricular hypertrophy, and pulmonary hypertension are independent 100% criteria for DC 6600 and DC 6604. Pulmonary hypertension shown by echo or catheterization qualifies regardless of spirometry.

    before exam

  • recommended

    Prepare written summary of functional limitations

    Write down 10-15 specific activities you can no longer do or can only do with significant difficulty due to your respiratory condition. Be concrete (e.g., 'cannot walk more than one block without stopping,' 'cannot climb one flight of stairs without stopping to rest and use inhaler,' 'cannot work in environments with dust, fumes, or temperature changes'). Bring this list to the exam.

    before exam

  • recommended

    Obtain buddy statements or lay statements from witnesses to your symptoms

    Ask a family member, roommate, coworker, or caregiver who has observed your respiratory symptoms to write a lay statement describing what they have witnessed: nocturnal symptoms, the severity of attacks, your functional limitations, medications observed, and any emergency situations. Submit these to your VSO to include in your claims file before the exam.

    before exam

  • recommended

    Request a nexus letter from your treating pulmonologist or physician

    If service connection has not been established, ask your treating physician to write a nexus letter documenting their professional opinion on whether your respiratory condition is related to your military service (e.g., exposure to burn pits, dust, chemical agents, smoke, toxins; or service in Southwest Asia). The letter should include their reasoning and cite your service history.

    before exam

  • recommended

    Review your service records for in-service respiratory exposures

    Identify in-service events or exposures that may have caused or aggravated your respiratory condition: deployment to burn pit areas (Iraq, Afghanistan, Djibouti), exposure to chemicals, smoke, dust, Agent Orange, mustard gas, asbestos, jet fuel, industrial solvents, or service in occupations with respiratory hazards. Obtain JSRRC records if needed. Bring these records to the exam.

    before exam

  • critical

    Do not use short-acting rescue inhaler within 4-6 hours of spirometry testing

    Unless medically necessary or your physician has instructed otherwise, withhold your short-acting bronchodilator (e.g., albuterol, levalbuterol) for 4-6 hours before spirometry. Recent bronchodilator use artificially improves test results and could result in a lower rating than your true impairment level. Carry your inhaler with you in case of emergency. If you must use it, inform the examiner and record it on the test report.

    day of

  • critical

    Do not smoke for at least 4 hours before the exam

    Smoking before DLCO testing will falsely improve results because carbon monoxide from cigarette smoke occupies hemoglobin binding sites, competing with the test gas and producing an artificially elevated DLCO reading. Abstain from smoking for at least 4 hours prior.

    day of

  • critical

    Bring all respiratory medications physically to the exam

    Bring every inhaler, nebulizer medication, oral medication, and oxygen equipment related to your respiratory condition. The examiner needs to document the actual medications - seeing them in person ensures accuracy. Having them present also helps you recall any medications you might otherwise forget to mention.

    day of

  • recommended

    Arrive early and inform front desk of recording intent if applicable

    Check your state's recording laws. In single-party consent states, you may record the exam without notifying the examiner, but informing them at the start is generally advised to avoid conflict. In two-party consent states, you must notify the examiner and obtain their agreement. Recording provides a verbatim record if the examination report is disputed.

    day of

  • recommended

    Wear loose, comfortable clothing that does not restrict chest movement

    Tight clothing around the chest or waist can restrict spirometry performance. Wear loose-fitting clothes. If you wear dentures, keep them in - properly fitting dentures improve the spirometry seal around the mouthpiece.

    day of

  • recommended

    Avoid large meals, caffeine, and strenuous exercise before the exam

    Heavy meals and caffeine can affect respiratory function and exam performance. Avoid eating a large meal within 2 hours of spirometry. Avoid vigorous exercise for at least 4 hours prior to the test.

    day of

  • critical

    Report symptoms on your WORST days, not your average or best days

    Per M21-1 guidance, the VA rates based on the full range of your disability. When the examiner asks about your symptoms, explicitly distinguish: 'On an average day I experience X, but on my worst days - which occur about Y times per month - I experience [detailed worst-day description].' Do not let the examiner only capture your baseline stable state.

    during exam

  • critical

    Quantify all symptoms with specific numbers and activities

    Replace vague statements with specific, quantified ones: Instead of 'I get short of breath,' say 'I cannot walk more than half a block on flat ground before I must stop due to breathlessness.' Instead of 'I cough a lot,' say 'I cough every morning for 20 minutes producing yellow sputum and have coughing spells throughout the day that prevent me from working at times.'

    during exam

  • critical

    Give maximum effort on all spirometry maneuvers

    Spirometry requires genuine maximal effort. Inhale as deeply as possible, then exhale as forcefully and completely as you can. A submaximal effort will underestimate your impairment by producing better-than-true results. However, if the effort causes chest pain, severe bronchospasm, or dizziness, stop and inform the technician immediately.

    during exam

  • critical

    Explicitly report all medications including steroid courses, not just daily medications

    When the examiner asks about medications, provide the complete list you prepared, including the number of oral steroid bursts in the past year. State clearly: 'In addition to my daily controller medications, I have required X prednisone courses in the past 12 months, most recently [date].' Do not wait to be asked specifically - volunteer this information.

    during exam

  • critical

    Report all emergency care encounters even if they seem routine to you

    Tell the examiner about every ER visit, urgent care visit, and hospitalization related to your respiratory condition, even if you did not think it was serious at the time. Emergency and urgent care visits for breathing problems represent exacerbations that affect your rating. Bring your list of encounters and read from it if needed.

    during exam

  • critical

    Describe how the condition affects your ability to work

    Specifically address occupational impact: 'My breathing condition has prevented me from working in [type of environment], caused me to miss approximately X days of work in the past year, required me to change jobs or duties, or has made me unable to sustain gainful employment due to [specific limitations].' The DBQ has a specific functional impact section and this information directly informs the examiner's report.

    during exam

  • recommended

    If spirometry results seem unexpectedly good, note it for the examiner

    If you feel that today is an unusually good day, or if you inadvertently used your inhaler before the test, tell the examiner: 'I want to note that today my breathing is better than typical. I used my rescue inhaler this morning before realizing the effect on testing, and I believe today's results may not reflect my typical function.' The examiner should document this and may consider ordering repeat testing.

    during exam

  • critical

    Review the examination report when it becomes available

    Once the DBQ report is uploaded to your VA claims file (usually within 30-90 days), request a copy through ebenefits, VA.gov, or your VSO. Review it carefully for accuracy. Check that all medications, exacerbation frequency, hospitalizations, and functional limitations you reported are accurately captured. Note any discrepancies.

    after exam

  • critical

    File a supplemental claim or request a buddy statement addendum if the exam report is inaccurate

    If the examiner's report mischaracterizes your symptoms, omits important information, or documents findings inconsistent with your actual condition, work with your VSO to submit a written statement in rebuttal. If the report is incomplete, you may request an addendum or adequacy review from the requesting VA facility. Document any discrepancies between what you said and what was recorded.

    after exam

  • recommended

    Ensure any pending private medical records are submitted to the VA

    If you obtained records from non-VA providers (private pulmonologist, hospital records, urgent care records) after filing your claim, ensure they are submitted to the VA regional office before a rating decision is issued. Work with your VSO to submit these as evidence in support of your claim.

    after exam

Your rights during a C&P exam

  • You have the right to record your C&P examination in states with single-party consent laws (most states). In two-party consent states, you must inform the examiner. Recordings can be used to contest an inaccurate exam report.
  • You have the right to request a copy of the completed DBQ examination report from your VA claims file at any time through VA.gov, ebenefits, or your accredited VSO.
  • You have the right to submit a written statement in rebuttal if you believe the examination report is inaccurate, incomplete, or fails to adequately assess your condition.
  • You have the right to request an addendum opinion or a new examination if the original examination is inadequate - specifically if the examiner failed to review relevant records, did not address all claimed conditions, or provided conclusions not supported by the rationale.
  • You have the right to submit private medical opinions (nexus letters, IME/IMO reports) from non-VA physicians to supplement or rebut the C&P examination findings.
  • You have the right to have your claim reviewed under the benefit of the doubt standard - when there is an approximate balance of evidence for and against your claim, the tie goes to the veteran (38 CFR 3.102).
  • Under 38 CFR 4.96, VA regulations prohibit separately evaluating certain coexisting respiratory conditions that are due to the same etiology. If you have been diagnosed with both asthma and COPD, your VSO should ensure you are not penalized by improper pyramiding but also that the most favorable applicable diagnostic code is used.
  • You have the right to request that the VA obtain all relevant VA medical records and assist in gathering evidence as part of the duty to assist under 38 CFR 3.159.
  • You have the right to a higher-level review or appeal to the Board of Veterans' Appeals (BVA) if you disagree with the rating decision based on the C&P examination.
  • If you are enrolled in VA healthcare, you have the right to discuss your respiratory condition with your VA primary care provider or pulmonologist before the C&P exam to ensure your current treatment records are up to date and accurately reflect your condition.
  • Veterans who served in Southwest Asia, Afghanistan, Iraq, or areas with burn pit exposure may be eligible for PACT Act presumptive service connection for respiratory conditions - ask your VSO whether presumptive eligibility applies to your claim.
  • You have the right to submit buddy statements (lay statements from family, friends, coworkers, or fellow veterans who have observed your symptoms) as evidence in support of your claim under 38 CFR 3.303.

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This guide covers what to expect for any veteran with this condition. If you have already uploaded your medical records, sign in to generate a packet that maps your specific symptoms to the DBQ fields your examiner will fill out.

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This C&P exam preparation guide is for educational purposes only and does not constitute legal, medical, or claims advice. Always consult with a qualified Veterans Service Organization (VSO) representative or VA-accredited attorney for guidance specific to your claim. Never exaggerate, minimize, or fabricate symptoms during a C&P examination.